This privacy notice is in place to inform the families of dancers who audition and perform with English Youth Ballet how we may collect, use and protect their personal data.
Who we are
The English Youth Ballet (EYB) acts as the data controller for the purpose of Data Protection Law.
When do we collect personal data?
The term ‘personal data’ is any information relating to an identified or identifiable living individual.
We collect and use personal data in order to give our dancers and their families the best possible experience of English Youth Ballet. We are committed to being honest and respectful in collecting and using your personal data.
We may collect personal data when you:
• complete an audition form
• register to take part in EYB performances
What personal data do we collect?
The type of information we collect depends on the reason for your relationship with us.
We may collect and hold:
• your full name
• your contact information including email address, telephone number and postal address
• your contact preferences
• still and moving images taken during rehearsals or performances
How we may use your personal data
We always endeavour to be fair and transparent with how we use your information and ensure at all times that your information is protected.
The personal data you provide may be used:
• to provide the service of an EYB audition
• to provide the services of rehearsals and performances with EYB
for alumni purposes
• to notify you with information about current or future EYB auditions
• to notify you with information about current or future EYB performances
• to notify you with information about other EYB news
We will not hold more information than required and will ensure all personal data held is kept up to date and used only for its specific purpose(s) outlined above. The retention policy will vary according to the purpose and may be contingent on circumstances when required to keep the data on the grounds of legal obligation and legitimate interest. Please contact firstname.lastname@example.org for further information on how long we may keep your data.
We will not sell, rent, trade or distribute your personal data to any third parties for marketing purposes unless we have received your prior permission to do so.
We may occasionally hold or use personal data on the grounds of ‘legitimate interest’. In broadest terms, this means that we can process personal information if we have a genuine and legitimate reason and we are not harming any of your rights and interests.
Before using this basis, we carefully consider and balance any potential impact on you and your rights.
How we protect your personal data
All information you provide to us is stored on our secure servers. Any personal information retained is kept confidential and is only accessible by relevant members of staff.
The accuracy of your personal data is important to us and you have the right to update the personal data that we hold. Please help us keep our records up to date by notifying us when your personal data changes by contacting email@example.com
You have the right to ask us not to hold or use your personal data however this does mean we may not be able to provide you with the full range of services that are offered.
If you have any comments or question concerning this policy please contact firstname.lastname@example.org